OIXIO | Invoices interface
Microsoft Dynamics 365 Finance & Operations users can use the OIXIO Invoices interface to send and receive e-invoices, simplify the invoicing process and significantly reduce manual work. We provide an interface that supports solutions for the Baltic States.
Interface options
OIXIO Invoices interface is the link between Microsoft Dynamics 365 Finance & Operations and suppliers/customers. The interface can be used to receive e-invoices and pdf invoices from suppliers and send e-sales invoices to customers. OIXIO offers this option in cooperation with Telema.
With OIXIO Invoices interface, e-sales invoices move directly from the business software to the customer’s software, avoiding errors and saving valuable working time.
Telema as an operator takes care of all format and transmission requirements, ensuring that the invoice always reaches the right place – even if the partner uses another operator. In addition, the transmission of invoices in accordance with the European e-invoice standard EN 16931 is ensured in the PEPPOL network.
Thus, the management of e-sales invoices becomes simple and fast, which in turn allows invoices to be paid on time and thus improve the company’s cash flow.
To use OIXIO’s Invoices interface solution, the company’s business software is connected to Telema’s EDI system, which enables receiving and processing e-invoices automatically.
For users in Telema environment, it is easy and convenient to process different accounts payable documents in one environment – check, share costs, add dimensions, approve and archive digitally. It is possible to use an unlimited number of dimensions, conveniently distribute costs between projects, departments, employees, teams, products, brands, etc., automate the assignment of accounts and dimensions based on the supplier and/or rows.
After the invoices have been approved, the invoices reach the ERP, where correctly posted supplier invoice journals are created for the expense invoices, which are then entered as an invoice.
With automated cost allocation, flexible approval workflows, and invoice digitization, businesses can reduce repetitive manual operations and ensure consistent process quality.
Integration with MatchFlow simplifies the processing of purchase invoices and saves the working time of the accountant, invoice verifier and approver.
Telema MatchFlow interface automates the control of purchase invoices related to orders, allowing user to transfer the information of orders and receipts as input for the MatchFlow comparison and automatically enter the confirmed purchase invoices into the ERP.
Telema MatchFlow automatically compares different purchase documents (3-way matching):
- Invoice
- Purchase order
- Confirmation of receipt
and points out inconsistencies, so the user no longer has to search for differences manually.
The purchase order referenced on the invoice and the related unbilled deliveries will be found immediately upon receipt of the invoice. Each invoice line is automatically checked with the ordered item, the price of the unit of the order and the quantity of the received delivery from the business software.
Invoices without distinctions can be processed automatically, without human intervention:
– In Telema environment, undifferentiated invoices can be automatically forwarded to the financial software.
– The interface enables automatic entry of purchase invoices related to orders in D365.
Invoices with differences can be rejected or put on hold until the difference is resolved or the difference can be confirmed immediately.
OIXIO Invoices interface makes the management of both sales invoices and purchase invoices significantly faster, safer and more efficient.
For the customer, all accounts payable transactions are checked and confirmed in the e-invoice operator’s environment – receiving purchase invoices and digitizing them when necessary, assigning accounts and dimensions, and completing the approval workflow conveniently in the same environment together with purchase invoices. After approval, the purchase invoices are transferred through the interface to the ERP system, where they are posted as invoices. To automate various processes, reusable approval workflows and additional rules can be configured on Telema’s side, and automatic periodic jobs on the ERP side.
The solution integrates with Microsoft Dynamics 365 Finance & Operations business software and creates clear control over the entire purchase invoice process.
Key Benefits
With the MatchFlow solution, companies can automate the time-consuming and routine process of processing purchase invoices.
- Accounts payable documents (purchase and expense invoices, expense and travel reports, milage reports) are processed and archived digitally in one environment.
- Uniform and systematic control of purchase invoices. All purchase invoices are checked according to the same rules.
- Companies can automate the time-consuming and routine process of processing purchase invoices.
- When the invoice arrives, a compliance check is automatically performed with both the purchase order and the receipt of the goods.
- The procedure for purchase invoices that correspond 100% to the purchase order and goods receipt is automated.
- The time required to resolve non-conformances is reduced.
- To use the solution, it is enough to connect the invoice receiver to the interface, invoice data is processed from e-invoices, pdf invoices and paper invoices
- A convenient approval workflow for accounts payable documents in the Telema portal / mobile app.
- Routine work does not pile up – the process is under control during vacations and when new people join.
- Sending e-invoices in a suitable format to other e-invoice operators with the help of the roaming service.
- Document archiving for 7 years.
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OIXIO Group