OIXIO | Baltic Payroll and Human Resources
Payroll and HR is a powerful solution for medium and large companies in the Baltics, built on Microsoft’s latest platform, Dynamics 365 Finance and Operations. The solution is complemented by e-state link and employee self-service.
Payroll is based on Microsoft Dynamics Human Resources solution: management of companies, departments, positions and employees; skills, certifications, training and courses, equipment issued to the employee, health checks.
Interface with state institutions’ information systems
Employees, their personal and contract data is added to the solution, and via the x-road data exchange layer, it is possible to register, modify and terminate employment in the Employment register directly from the payroll module. The x-road also enables data exchange with the Health Insurance Fund.
Standardized payroll API
The payroll module is supported by a standardized payroll API with a wide range of functionalities. Interfacing payroll and HR solution with other supporting tools such as Microsoft Entra ID (Azure Active Directory), time and attendance solution, training or recruiting solutions, different payroll and HR related processes can be automated and digitized.
Our advantages
Unified and Efficient Operations Across the Baltics
- Harmonised and automated workflows and processes, including cross-Baltic operations
- Unified structure and user interface across all countries
- Data in a consistent format and stored in one place
- Improved visibility and reporting
End-User Focus and Local Support
- User interface available in local languages: Estonian, Latvian, Lithuanian
- Daily end-user support provided in all three countries
Powerful Integrations
- Standardised API for integration with various information systems
- Single data entry
- Less manual work and fewer errors
- More efficient use of working time
- Strong integration with e-government services
- Bank interface for seamless payment management
Experienced and Dedicated Team
- Professional HR solutions across the Baltics
- Over 20 dedicated specialists continuously supporting and developing the solution
- More than 20 years of industry experience
- In-depth knowledge of payroll and HR processes and local legislation
Flexible and Up-to-Date Solution
- The solution is continuously enhanced with new features
- Always compliant with the latest legal requirements
- Monthly fee based on company size and number of users
We are trusted by the largest companies in the Baltics
FIND OUT MORE!
Click on the image to open the payroll view on the screen
Human resources functionality:
- Visual hierarchy of departments, positions and employees
- Department ID codes usable as financial dimensions in financial accounting
- Job descriptions
- Personal data, contact information, data of dependants
- Contract data, historic data of position and pay rate changes
- Managing absences and vacation balances
- Management of deductions (e.g. bailiff documents, alimony payments, training agreements).
- Management of issued equipment and benefits
- Possibility to add files to a worker card
- Management of skills, acquired certificates and diplomas
- Management of completed trainings and courses
- Managing health checks data
- Management of employee position assignments
- Funded pension query
- There are a number of different reports and queries in the human resources module that enable view and export data entered into the solution, some examples:
- Employees’ birthdays, seniority and probationary periods
- Employee data
- personal data
- contract-related data
- dependants’ data
- employee contact data
- Employee training necessity, which is generated by adding the actual and target skills of the employee.
- Completed trainings, obtained certificates
Payroll functionality:
- Powerful payroll calculation with broad functionality
- Calculations by individual, by group, by department or for the whole company at once
- Possibility to import bonuses and detentions
- Tax accounting in accordance with current legislation
- Calculation of vacation reserve according to the days of vacation earned and the employee’s average salary, with the possibility of splitting the costs according to the desired financial dimensions
- General ledger transactions, distribution of payroll costs by financial dimensions
Estonian tax accounting
- Control of the minimum social tax
- Accounting for tax allowances (e.g. persons with reduced work capacity, non-residents)
- Calculation of the minimum income tax exemption (general and for old-age pensioners)
Latvian tax accounting
- EDS file import (employee tax allowances, tax-free amounts, dependent data)
- Calculation of tax-free amounts by type of tax
- Automatic calculation of graduated tax (20% or 23%)
- Accounting for tax allowances (e.g. for disabled persons, absence of a work book, etc.)
- Sodra file import (employee tax differences)
- Calculation of tax-free amounts by type of tax
- Calculation of tax allowances (e.g. for disabled persons, pensioners, etc.)
Estonian tax reports
- TSD as an XML file (see also e-Governance interface)
Latvian tax reports
- Monthly staff movements report as XML file (DNK)
- Monthly income and social tax report as XML file (IIN and VSOI)
- Annual income tax report as XML file (IIN)
Lithuanian tax reports
- Sodra reports as XML files (1-SD, 2-SD, 9-SD, 12-SD, NP-SD, SAM, GPM313, FR0572, FR0573, GPM312, NP-SD2).
- Statistical reports
- Different certificates to issue to a worker
- Vacation reserve report
- State reports
- Internal company reports
- e-state link – automatic data exchange with the national information system
- Reminders to email on requested dates or events
- Data export to MS Office Excel for further processing
- Development of additional functionality based on the specific needs of the company
- According to the customers’ needs, the payroll module is interfaced with an external time and attendance solution, the main partners being Ektaco AS CompuAccess and Leanest OÜ StaffLogic. See more information about interfaces Interfaces – OIXIO
- The time and attendance software receives the employee data from the payroll module via an interface and sends the worked hours back to the payroll module.
- Alternatively, worked hours can be imported from a timesheet filled in Excel.
- Using the e-state link, all the sick notes for related to company’s employees can be inserted to payroll module, which enables the automatic creation of absences
- Sick notes can be updated directly from the payroll module.
- Using employee self-service, employees can submit their vacation requests and, once approved by the manager, absences are also inserted to payroll module.
- Premiums and deductions can be entered into the payroll solution both via the API and by importing from Excel.
- Payroll data is used to generate tax reports (in the EE region, it is possible to transmit data directly to EMTA via the e-state link ), statistical reports, paysheets and payslips for employees.
- Payroll solution data can be used in Power BI reports, this requiresimplementation of a reporting solution.
Be sure to check out OIXIO | Employee Self-Service
The OIXIO | Baltic Payroll and HR solution is made perfect by the OIXIO | employee self-service portal, which allows you to share the administrative burden within your company and bring the interaction with the company closer to every employee.
