OIXIO invoice interface
Interface capabilities
The OIXIO invoice interface is the link between Dynamics 365 business software and suppliers/customers. The interface can be used to receive e-invoices and pdf invoices from suppliers and send e-invoices to customers.
Telema converts the e-sales invoice into the correct format and forwards it to the customer even if the recipient of the invoice uses another operator (in addition to the international operator PEPPOL).
In the Telema environment, it is easy and convenient to process various accounts payable documents – check, allocate costs, confirm invoices and archive digitally.
Telema solution covers:
- Purchase invoices
- Expense invoices
- Expense, travel and mileage reports
Digitization of purchase invoices, validation and confirmation of correspondences takes place in one environment. Receiving and, if necessary, digitizing expense documents (including expense reports), cost allocation and invoice approval, are all conveniently handled within same environment as the invoices.
Easily and securely record all accounts payable transactions
Accounts payable documents are transferred to one environment. Expense reports, travel reports and mileage reports are prepared in the CostPocket solution, which are also transferred to the Telema environment. It is possible to use an unlimited number of dimensions, distribute costs conveniently between projects, departments, employees, shops, products, brands, etc., automate the assignment of accounts and dimensions on a supplier and/or line basis.
In the Telema environment, there is a comprehensive overview of purchase documents and their status, the possibility of sending confirmation reminders. After the last confirmation, the data is automatically transferred to the business software. Documents are automatically archived in Telemas for 7 years. An immutable log is left behind for every important activity.
Three-way matching
The purchase order indicated on the invoice and the related unbilled deliveries are found immediately upon receipt of the invoice. Each invoice line is automatically checked against the ordered item, the unit price of the order and the quantity of the delivered delivery from the accounting software. The person in charge can reject the invoice or put it on hold until the difference is resolved or confirm the difference immediately.
Flexible approval workflow
In Telema, it is possible to create different confirmation circles and set rules under which conditions the invoice goes to the selected approval workflow. It is possible to set the lower limit of approval, to automate processes. Confirmation can be done in the portal or mobile app, for which the user will receive an email or mobile notification.
Main advantages
- Accounts payable documents (purchase and expense invoices, expense and travel reports, milage reports) are processed and archived digitally in one environment.
- When the invoice arrives, a compliance check is automatically performed with both the purchase order and the receipt of the goods.
- The procedure for purchase invoices that correspond 100% to the purchase order and goods receipt is automated.
- The time required to resolve non-conformances is reduced.
- To use the solution, it is enough to connect the invoice receiver to the interface, invoice data is processed from e-invoices, pdf invoices and paper invoices.
- A convenient approval workflow for accounts payable documents in the Telema portal / mobile app.
- Sending e-invoices in a suitable format to other e-invoice operators with the help of the roaming service.
- Document archiving for 7 years.
Contact Us
OIXIO Group