HR|Payroll solution deployment: How to achieve the highest result

Vilma Semėnaitė

Project and Team Manager for HR|Payroll Solutions

While carrying out HR|Payroll projects, we’ve noticed a new trend of Lithuanian client’s attitude toward the deployment of HR|Payroll solutions and the implementation of projects, that has become much broader. Encouraging news that Human Resources and Payroll management is no longer just about running payroll.

Depending on the culture and habits of the organization, the level of innovation adoption, and the functional scope being installed, HR|Payroll projects can also be successfully implemented using different project management methodologies, from sequential (Waterfall), incremental or pure Agile, or hybrid methods and so on. Don’t be afraid to experiment to get the greater result for your organization. I think every modern provider will recommend the most suitable methodology for your specific case and help you implement it.

If you are considering replacing an old HR and Payroll management solution or improve the existing one, a new implementation project is naturally on your table. Before all activities start, we strictly recommend paying attention to the following key stages during the project:

  • Diagnostics – analysis. Even in Lithuania, investments are being made more and more confidently into deeper analysis of HR|Payroll processes and needs, realizing more clearly that Human Resources management is an extremely broad, sensitive and crucial topic for every organization. An initial analysis of the most important requirements for the solution should be carried out before diving into the entire project and choosing a specific HR|Payroll solution.
  • Design, development – adjustment. A creative process for both – the implementer and the organization deploying the solution. The most effective way is when the client and his project team with K-users are involved in an active and coherent process (during design, reviews sessions, acceptance of development works, etc.). During the implementation projects like these, the design and development process becomes alive and very close to the actual need of the organization deploying the solution, which is a great benefit for the organization itself. The active involvement of both parties has a huge impact on the success of the entire project and the result created, as well as overall satisfaction using the new solution later on.
  • Solution deployment, active support after go-Live (hyper care or babysitting). A very important moment for the project implementation team, otherwise known as “low start” or “bringing the solution to life – go-Live”. A clear system deployment plan facilitates communication during this active period, when the sequence and timeliness of the actions performed become especially important to start properly and on time. During this stage, all project teams, implementer, and the client, are actively engaged in project activities, and new users are doing their first steps working independently with the solution.

The mutual, coherent, and open-minded involvement into the implementation process is a prerequisite for a successful project, regardless of what methodology is used or what functional scope will be implemented. When preparing for an important project, every organization must clearly dedicate resources and give them possibilities to effectively participate in project activities on a daily basis.

Good luck!

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OIXIO HR|Payroll is the HR and payroll calculation management solution for Lithuania.

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Vilma Semėnaitė


Project and Team Manager for HR|Payroll Solutions

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